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1) Who can apply to be a volunteer at the Absa Cape Epic?
The volunteer programme for the Absa Cape Epic is open to applicants worldwide, aged 18 years of age (on the day the race starts) and older. Volunteers of all ages will be selected and will include professionals from different fields, students as well as retirees.
2) I live in another country/province. Can I apply to volunteer?
Absolutely! However, you must be in Cape Town on the required days preceding the start of the race. All volunteers are responsible for their own accommodation and transport to and from Cape Town International Airport before and after the event. We also request that all volunteers are fluent in English so they may converse with the local spectators and organising committee.
3) How many volunteers are selected each year?
Approximately 50-55 volunteers are selected to our volunteer programme each year. This number is based on the amount of space available in the race villages as well as the number of roles that can be performed by volunteers during the event.
4) When will I get a response to my volunteer application?
Volunteer applications will remain open until the event however first round selections will be done in August of the preceding year. Successful applicants will receive personalised email invitations to join the programme and should confirm acceptance within 2 weeks of receipt of the email. Thereafter, the volunteer has between 2-4 weeks (or as per the invitation) to make full payment of his/her volunteer fee by logging into their volunteer zone. Note that your application status can be viewed in the volunteer zone at any time.
5) Why do you charge volunteers to join your Volunteer Programme?
We charge first time volunteers with whom we have never worked before as a measure of their commitment to the Absa Cape Epic and volunteer programme. Many of our volunteers are invited to return year after year because each year is an experience of a lifetime. In these instances their volunteer fee is subsidised and they pay a reduced fee which covers their stay in the race village (i.e. the same catering and tented accommodation which is the same as the riders receive).
6) Why don't you accept everyone who is willing to pay to join the volunteer programme?
We try to do this, but are limited by the available space in the race village and by the number of roles that can be performed by volunteers.
7) What can I expect as a volunteer?
As a volunteer, you are part of an enthusiastic team delivering an international event which will be seen by hundreds of thousands of people from around the world — you’ll make new friends, gain new skills, hone existing skills and support both world class and amateur athletes. Don’t miss the experience of a lifetime!
8) What responsibilities would I have as a volunteer?
As a volunteer your responsibility would be to assist the organisers/team leaders with the smooth running and execution of various volunteer roles. Often volunteers wake early in the morning, work during the day and would then have the evenings free to relax and enjoy the race village lifestyle (exact times are role dependent). Whilst the hours may be long, the satisfaction and reward of seeing the riders make it to the finish line each day is tremendous.
9) What volunteer role might I be assigned?
Volunteer roles vary and are generally allocated based on where a need exists. Typically, roles are filled in the areas listed below; however, should you feel you have specific skills or experience in other areas please feel free to contact our volunteer coordinator.
Race nutrition service
Race timing assistance (in the field)
Pro Tech Support Zone
10) Will volunteers know before the event what their responsibilities will be?
Yes, you will be notified by email of your volunteer role and will be fully briefed at the workshops. Many of our returning volunteers request to keep their same roles.
11) Is attendance of the volunteer workshops compulsory?
Workshops will be hosted in selected major South African cities in late January or early February, before the race. These workshops should be compulsory for all successful applicants. Understandably though, foreign volunteers are excused from these workshops if they are not in South Africa. We will however also host a final workshop and volunteer registration the day before the race starts and this will be 100% compulsory for all volunteers - no exceptions!
12) When should I plan to be in Cape Town, South Africa for the event?
Your arrival and departure schedules are dependent on your travel plans and tour itinerary but we recommend arriving in Cape Town no later than lunch time on the Friday. The volunteer programme "ends" at 3pm on the final day of the race (i.e. the following Sunday).
13) Do we need to organise our own accommodation before and after the race?
Yes, registration takes place in Cape Town the day before the official start of the race. Volunteers will need to book their own accommodation for the evenings prior to the start of Day 1 and should it be required from the evening of the last day of the race. It is advisable though to wait until the new route is launched (in October of the preceding year) before making any final accommodation bookings.
14) Is it true that volunteers get a reserved entry into the following year’s race?
Yes, volunteers successfully completing the volunteer programme are given a reserved team entry into the following year’s race. This is not a free entry and normal registration fees and deadlines still apply.
15) Can I give my reserved team start place for next year to someone else?
Yes, you will receive one reserved team start place that you can give to anyone you choose. Normal registration fees and registration deadlines still apply.