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All 2020 registered teams (see note 1 below) will receive a guaranteed Absa Cape Epic team entry that can be used once only in any of the 2021, 2022 or 2023 races. Teams that paid the full entry fee in 2020 will receive a Team Coupon that can be used to offset part of the cost of the standard entry fee in the applicable subsequent years as elected.

The value of the optional extras bought in 2020 will be partially transferred to future participation. See the Optional Extras section below for details.

International Team Coupon = USD 3 150
South African Team Coupon = ZAR 44 500

See below for additional discount options for the 2021 Absa Cape Epic.

 

2021 Participation

The standard entry fee for the 2021 Absa Cape Epic is discounted by 25% for all teams (not only 2020 teams) that register and pay before 15 June 2020.

All public entries for the 2021 Absa Cape Epic are sold out. If more entries become available, teams will be invited off the waiting list.

 

 

2022 & 2023 Participation

2020 Teams which do not redeem their team coupons for the 2021 Absa Cape Epic and who have not cancelled them as below, must confirm their participation in the following year’s race by no later than 1 March the year before, at which time their team coupon is considered redeemed.

In January 2021 and 2022, we will remind all teams that have not yet redeemed their coupons to confirm their participation in the following year’s race. 

 

Swiss Epic Participation

2020 Absa Cape Epic teams may use their team coupon to offset the cost of a full team entry at any one of the 2020 – 2023 Swiss Epic races.

Please email registration@cape-epic.com before 30 April 2020 if you wish to use your team coupon to participate in the 2020 Swiss Epic.

 

DateAction
21 Apr 2020                 The primary rider of each registered 2020 team will receive an emailed invitation into the 2021 Absa Cape Epic.
15 May 2020                                  

2020 teams must accept the invitation and thereby confirm their participation in the 2021 race (at which time their coupon is redeemed) or cancel their coupon and register to receive their 2020 registration items. If no action is taken, the coupon will automatically roll over to 2022. Note that this date has been extended from its original deadline of 30 April 2020 (see Additional Notes below).

18 May 2020               

2020 teams will be able to perform rider changes at no cost until 18 May 2020.

19 May 2020          

2021 Absa Cape Epic Public Entries go live to the general public.
15 June 2020               Discounted standard entry fee for all teams ends. In order to qualify for the reduced 2021 entry fee, riders must pay the outstanding balance before 15 June 2020.
30 Sept 2020               2020 teams that accepted the invitation but fail to pay the outstanding team balance by this date will forfeit their entry and team coupon.
1 Mar 2021                                       

2020 teams that have not yet redeemed or cancelled their team coupon, that wish to use their coupon for participation in the 2022 Absa Cape Epic, must confirm their desire to do so by this date. A reminder will be sent in January 2021.

1 Mar 2022                                      

2020 teams that have not yet redeemed or cancelled their team coupon, that wish to use their coupon for participation in the 2023 Absa Cape Epic, must confirm their desire to do so by this date. A reminder will be sent in January 2022.

 

Special Cancellation Rollover for 2020 Riders: If your team uses a team coupon to enter either the Swiss Epic or the Absa Cape Epic before 2023, and this event is subsequently cancelled, for whatever reason, you will automatically receive a 100% rollover of your team entry and all optional extras into the same race in the following year. However, this rollover entitlement is not transferrable to another rider and is exclusively limited to those riders who were registered for the 2020 Absa Cape Epic at the time of cancellation, even if you subsequently sell your entry or conduct a rider change.

Optional Extras

The value of optional extras fully paid for in 2020 will be partially transferred to a future race and can be used once only in any of the 2021, 2022 or 2023 Absa Cape Epics via an individual supplementary coupon. Riders can use the individual supplementary coupon as partial credit towards the cost of the entry fee or any other optional extras, i.e. riders don’t have to purchase the same optional extras again.

2020 riders will be able to purchase the optional extras they had for the 2020 race up until the Optional Extras Store opens. Thereafter they will be sold on a first come first served basis to all other registered riders. i.e we do not guarantee availability past the date the Optional Extras Store opens to the 2021 registered riders.

Note that all optional extras and associated individual supplementary coupons are exclusively quoted in ZAR. Individual supplementary coupons and team coupons cannot be redeemed at separate events and no partial redemption of coupons is possible.

Deposits

Deposits paid for timing transponders, SPOT tracking units and mobile home tents will be added to the individual supplementary coupon, as per optional extras. 

 

Optional Extra with 100% Individual Coupon Value 
Transponder and SPOT Tracker Deposit
Coach Transfer (Prologue to Race Village 1)
Laundry Service
Race Nutrition Service
Massage
Supporter Package
Sportograf Photo Service
Mobile Home Parking Package
Optional Extra with 65% Individual Coupon Value   
Avis Premium Upgrade
Post-event Accommodation
No Individual Coupon Value                                        
Pre-Event Accommodation

 

No Future Participation (Cancelled Coupon)

If a team does not wish to utilise their team coupon for a future participation in an Absa Cape Epic or Swiss Epic and advises us as such, we will:

1. Refund all optional extras from the 2020 Absa Cape Epic according to the above table.
2. Refund 100% of the deposits paid for timing transponder and SPOT tracking unit.
3. Courier, at no cost to you, your registration items, including inter alia, the rider bag, number board, participant garment and Buff.

This will be considered a cancellation of the team’s coupon. This applies to both riders in the team, i.e. it is not possible for only 1 rider in the team to take this option. Before taking this option, teams might want to consider selling their team coupon or registering and conducting a rider change. It is not possible to conduct a partial refund. i.e. we will not refund deposits and optional extras if a team wishes to utilize the Team Coupon and guaranteed entry. It is not possible to exchange any of the team coupons or individual supplementary coupon for cash.

Notes:

1) Teams that received their entry via our media or a discounted/complimentary entry program, or via one of our event sponsors are excluded from the above offer. Please contact your respective liaison for more information. However, if you received a reserved standard entry from one of our sponsors and paid your entry fee directly to the Absa Cape Epic, then you will receive your team coupon as per the above.

2) Teams that withdrew or transferred their entries before 13 March are excluded from the above offer. The terms that were agreed with you prior to 13 March remain.

3) Once your coupon has been redeemed, all the standard race terms and conditions apply – except the Special Cancellation Rollover for 2020 Riders referred to above.

4) Coupons cannot be applied to any race beyond 30 December 2023 and will therefore be forfeited after this date. 

Additional Notes as of 21 April 2020:

2021 Participation:
1) The deadline for when 2020 teams must accept the invitation and thereby confirm their participation in the 2021 race has been moved from 30 April 2020 to 15 May 2020.

Special Cancellation Rollover for 2020 Riders:
1) This rollover will also apply to 2020 riders if travel restrictions related to Covid-19 prevent riders from entering South Africa or from departing their respective countries to attend the race for which they have entered. In order to qualify, riders must notify us no later than 1 December in the year prior to the race for which they have registered.

Optional Extras:
1) The percentage of the optional extra(s) value carried over in the form of the Individual Supplementary Coupon is based on the 2020 value of the respective optional extra(s). A reminder that riders can choose to use their Individual Supplementary Coupon towards their team entry or towards purchasing optional extras.

 

FAQ:

  1. What if I want to ride with a different partner?
    A different partner can be selected when the primary rider accepts our invitation and registers before 30 April 2020 for the 2021 Absa Cape Epic (or 1 March in the prior year for the 2022 and 2023 races). Thereafter, normal rider changes can be executed via your online profile.

  2. Can I sell my coupon and give my guaranteed entry to somebody else?
    Yes, but a transferred coupon cannot be used for the 2021 Absa Cape Epic. If you sell your coupon, please provide to us the details of the person to whom we should send the invite for the 2022 or 2023 Absa Cape Epic.

  3. What happens if I register for 2021 and can no longer participate?
    You can conduct a standard rider change independent of our involvement. However, the Special Cancellation Rollover for 2020 Riders will not be transferred with your rider change.
     
  4. How long are the coupons valid for?
    Neither the team coupon or the individual supplementary coupons can be applied to any race beyond 30 December 2023 and will therefore automatically be forfeited after this date.
     
  5. Will the Swiss Epic take place this year?
    As of 3 April 2020, the next Swiss Epic is scheduled to take place from 18-22 August 2020. Should you wish to take up the entry into 2020 Swiss Epic, you are protected by the Special Cancellation Rollover for 2020 riders.