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Why Volunteer?

The successful delivery of an event the size of the Absa Cape Epic would not be possible without the willing and able volunteers who give of their time to ensure the race runs smoothly and that the participants are able to experience all that the Untamed African Mountain Bike Race has to offer. 

You might not be able to ride the Absa Cape Epic, but you can still be a part of this memorable experience by signing up for the Absa Cape Epic Volunteer programme. Not only does this provide an excellent platform for meeting new people and gaining a better understanding of what goes on behind the scenes, it is also the only way to get to stay in the race village with the Absa Cape Epic riders.

Whether you are an avid mountain biking fan, supporting riders taking part, an enthusiastic community contributor, a student looking to gain experience or wanting to be  part of the race before taking it on “in the saddle” then our unique volunteer programme is exactly what you’re looking for.

Create your own Absa Cape Epic adventure and experience the race alongside the riders by joining the Absa Cape Epic Volunteer programme.

Supporting Riders?
Volunteering is the only way for supporters to be able to eat and sleep in the race village along with the riders.

Want a Guaranteed Entry?
Successfully completing the Volunteer programme guarantees each Volunteer an entry into the following year’s race. Volunteers do not have to use this entry for themselves, they can pass the entry on.  However, local Volunteers must nominate local riders and international Volunteers must nominate international riders. Volunteers will have one week to send in their nominations after the event. This is a reserved entry not a free entry, and must be used for the following year's race.

What is the Volunteer Fee?
The Volunteer fee is R3800 for new volunteers, and R1000 for returning volunteers. This assists us cover your expenses for the week like food and accommodation.

 

Volunteer candidates are required to apply using an online application form. The applications open in early May and will remain open with the first round of selections taking place in September of the preceding year. Should interested candidates have missed the deadline all hope is not lost and a waiting list will be created.

How the application process works

Step 1: Candidates complete the online volunteer application form.

Step 2: Wait to hear from the organisers as to whether your application has been successful or if you have been added to the Volunteer waiting list. First round confirmation emails will be sent out to successful Volunteers during October of each year.

Step 3 Let the Volunteer Coordinator know whether you are accepting your entry to join the volunteer programme by responding to your confirmation email within 2 weeks of receiving your invitation.

Step 4: Pay your Volunteer programme joining fee within the period communicated in your volunteer acceptance email invite. Please note that your place on the programme is only guaranteed once payment is received.

Volunteer Fees (non-refundable):

First Time Volunteers: R 3800
Return Volunteers: R 1000

Requirements:

Each volunteer receives, among other:

A day in the life of a Volunteer

 Below you can find a basic schedule of what a day in the life of a volunteer involves. Please note that you might need to assist at other Water Points when you finish early or in the event of team members dropping out due to illness or unforeseen circumstances. This is a basic schedule and is subject to change.

Start TimeAction
04:00 Wake up
04:30 Breakfast in the rider dining marquee
05:00 Meet at designated Water Point (WP) truck
05:15 Convoy leave the race village to depart for WP
05:45 - 06:15 WP teams arrive at WP and start with set up 
07:30 - 08:30 All WPs set up and ready for riders 
08:00 - 10:30 First riders expected to arrive at WPs
11:30 - 16:00 WPs expected closing time
11:00 - 17:30 Riders arriving at the finish line
12:00 - 18:00 Upon arrival at the Race Village, Volunteers will:
  1. Send truck to dump rubbish and refill JoJo tank
  2. Enjoy +- 1 or 2 hours to shower, refresh and relax
  3. Do a stock take of drinks and cups
  4. Do the Woolworths collection and packing of truck
18:30 - 19:30

Dinner in the rider dining marquee

 

Volunteer Workshops

Successful Volunteer applicants, that are Cape Town based, will be required to attend the Volunteer Workshop which is hosted at the Absa Cape Epic office in January or February before the event.

During the workshop volunteers will be introduced to various elements of the race, meet the organisers, and interact with fellow volunteers whilst finding out what lies ahead of them in the upcoming months.

A final orientation session is held for all volunteers on the morning of Rider Registration, at which point the volunteers will get their first real interaction with the event.

 

 

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